Board of Commissioners Meeting
August 28, 2008
Sunapee Town Offices
PRESENT: Tracy Nangeroni – Chairperson, Charles Smith, Aaron Simpson, Theodore Gallup, Paul Manson, Christopher Leonard, Kurt Markarian.
Also present: Holly Leonard, David Bailey, William Roach, David Montambeault.
The Chairperson called the meeting to order at 5:35 p.m.
Forms for Signing:
July 31, 2008 Meeting Minutes: Theodore G. made a motion to accept the July 31st minutes as written, seconded by Charles S., voted unanimously in favor, so declared by the Chairperson.
August 11, 2008 Meeting Minutes: Aaron S. made a motion to approve the August 11th meeting minutes as presented with the correction of the spelling of Tracy’s name, seconded by Charles S., voted unanimously in favor, so declared by the Chairperson.
July 2008 Sewer Purchase Journal: Aaron S. made a motion to approve the July sewer purchase journal as presented, seconded by Theodore G., after some discussion regarding Bailey electric, Charles Smith, and Stearns septic, Theodore G. withdrew his second, Aaron S. withdrew his motion. Holly L. reported that one of the Stearn’s Septic invoices had been posted to New London Force Main account and had been changed to the Joint Sewer Main account. Aaron S. made a motion to accept the amended sewer purchase journal, seconded by Theodore G., voted unanimously in favor, so declared by the Chairperson.
July 2008 Water Purchase Journal: Theodore G. made a motion to accept the purchase journal as presented, seconded by Aaron S., after some discussion regarding the Town of Sunapee, voted unanimously in favor, so declared by the Chairperson.
Old & New Business: William R. stated that he had attended because the Perkins Pond project was on the agenda. There was some discussion regarding the DES study and what had happened to get it released. Holly L. passed around the Draft Final Report from DES. There was some discussion regarding the report and the fact that it did not include the recommendation that had been shown at the August 25, 2008 Selectboard meeting. Tracy N. questioned why this is being brought up repeatedly. Aaron S. stated that he and Charles S. had expected to see a conclusion to the report stating that failed septic systems were the problem. Charles S. suggested that the report be taken home and gone over to move along with the agenda.
Wastewater Treatment Highlights: Dave B. reported that he has been putting sludge into some of the geo bags and experimenting with different things to see what works and what does not. Dave B. has put more sludge into the large bags and is going to keep filling them as much as possible until the point when they freeze.
Dave B. reported that extra sampling will be done over the long week-end at the request of Wright-Pierce.
Theodore G. questioned the bridge issue, Dave B. has not heard any more about it except that it would be remedied some time in October.
Theodore G. questioned what was being done with the blower at Dewey Beach pump station. Dave B. reported that he was having trouble getting answers from Joe U. of Stantec, he has received new carbon but is waiting to get a static test done to determine what size blower is needed. There was some discussion about hiring a different engineering firm to deal with the odor issues.
Charles S. made a motion to immediately enter an order for a Fornier rotary press, there was no second. Charles S. presented that the sewer department is loosing money as far as sludge handling is concerned and requested that the Commission do something immediately to save money. Tracy N. questioned what the cost of the press would be. Charles S. stated that the press would cost $255,000 and that a building could be constructed for around $30,000 not including insulation and electrical. Aaron S. questioned how much money it would cost to run this press? Charles S. stated that it would depend on how often you run it. Theodore G. questioned how soon one could be delivered. Charles S. reported that it would be 10 to 12 weeks. Aaron S. stated that the money can not be spent without town appropriation.
Charles S. stated that waiting for the engineering firm to make a recommendation would mean at least another year before anything gets going. There was much discussion regarding funding and waiting for Wright-Pierce to complete the plant study. Aaron S. stated that he wants to hear what type system of de-watering Wright-Pierce suggests using. Paul M. and Theodore G. agreed with Aaron S., Charles S. stated that he had spoken with Neil C. of Wright-Pierce and that Neil C. had told him that their recommendation would probably be either a screw press or the Fornier rotary press. There was much discussion regarding sludge de-watering and New London’s role in paying for Capital Improvements at the Wastewater Treatment Plant. Wright-Pierce draft contract: There was some discussion regarding the contract and if counsel should review it. Aaron S. made a motion to approve the proposed contract as presented and authorize Tracy N. to sign it on behalf of the Commission, seconded by
Theodore G. Charles S. questioned the per diem amount for travel and if that cost may change throughout the project. Aaron S. stated that the bottom line on the contract was $40,000 and would not be exceeded. There was some discussion regarding the scope of services and the addendum. Aaron S. would have liked the addendum to read owner instead of town. Voted 6 in favor of the motion, 1 opposed, the motion passed in the majority, so declared by the Chairperson.
Water Treatment Highlights: Dave B. reported that he is getting ready to do lead and copper sampling. Dave B. reported that he had fixed an issue on Winn Hill Rd. by putting in a meter at the curb stop on a property that has perpetual leaking issues. There was some discussion regarding the property and billing issues.
New & Old Business: Aaron S. presented that he wanted to look into a FEMA plan for the department. There was some discussion regarding hiring someone to do a professional FEMA plan for each area of the system. There was some discussion regarding alarms and what had occurred at the George’s Mills pump station owned by New London. Holly L. will look into the cost of such a plan and find someone who would be willing to give a quote on drawing a plan up for the Commission. There was some discussion regarding the need for a backup generator.
There was some discussion regarding the River Rd. plaque and when to have a dedication ceremony. It was decided that Saturday October 11, 2008 would be a good day to have the ceremony.
7:35 p.m. Paul M. made a motion to adjourn, seconded by Kurt M., voted unanimously in the affirmative, so declared by the Chairperson.
Submitted by Holly Leonard.
Approved by the Water & Sewer Commission this ______ day of __________________, 2008.
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Tracy Nangeroni - Chairperson Aaron Simpson – Vice Chair
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Christopher Leonard Charles Smith
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Kurt Markarian Theodore Gallup
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Paul Manson
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